Submission Guidelines
Corrections Policy
Bookselling Data
Submission Package
Submission Form

SUBMISSION GUIDELINES

We recommend that you contact New Academia before starting the submission process to clarify any questions you may have. We also recommend that you send in a brief description of your project as an email attachment. The description must include; a) working title; b) statement of aims; c) synopsis; d) review of competing titles; e) target audience; f) target submission date; g) author bio.
Email us at: info@newacademia.com.

When you are ready to submit your manuscript, follow the submission guidelines below. This will help to speed your book through formatting. Failure to submit a clean file and a complete package can cause delays.

Manuscript

1. Submit your files in MS Word on a CD.

   Note: We do not accept WordPerfect, Microsoft Works, or any format other than MS Word.

2. Manuscripts must follow the The Chicago Manual of Style, except where specified otherwise in these Submission Guidelines.
   
   Manuscripts must be typed in Times New Roman fonts, single-spaced, pages must be numbered.

   The entire manuscript must be left-justified, including chapter headings and section headings. We will convert the text to New Academia format and font style.
   
   Use only one space after period and other punctuation marks. Never use more than one space.

3. Spell Check. Use the English U.S. Dictionary. Be sure to run a spell check before submiting your file. Catching typographical errors ahead of time will prevent editorial corrections during the proofing process, which can incur fees (see Corrections Policy below).

4. Section Breaks. To indicate a section break within a chapter, use three asterisks (***) with a hard return before and after. Start the new paragraph without indentation. Use this method consistently with every section break. Section breaks will be formatted with additional space.

5. Hard Returns. Do not use any unnecessary hard returns. Press the Enter or Return key only at the end of paragraphs or individual lines of a poem. All additional spaces between paragraphs, unless noted as section breaks, will be eliminated.

6. Indentation. Use a single tab for paragraph indentation throughout the text. Do not use the space bar to indent paragraphs. First line indentation should be 0.25".

7. Make sure you distinguish between hyphen and M-dash. Do not use hyphen as M-dash.

8. Get suspension dots from Insert>Symbol. Do not use single dots for suspension.

9. Chapter Headings and other Naming Conventions. Make sure all chapter headings or other sequential naming conventions follow the same pattern. Use a consistent method throughout the manuscript.

10. Headers and Footers. Delete headers and footers. They will be added according to the NAP template during the formatting process.

11. Notes. We do not accept footnotes. We do accept endnotes. Make sure you use only endnotes placed at the end of the manuscript, not at the end of chapters. However, in case of a collection of essays, you may place end notes after each essay.

12. Index. We expect authors to produce their own index, in flush-and-hang, run-in style.

13. Table of Contents and other Listings. Type page numbers in the Table of Contents, List of Illustrations and similar listings, according to the manuscript pagination. The page numbers will be changed when the book is formatted.

14. Font. The manuscript must be typed in Times New Roman, single spaced. The font size should be 12 point type. Please note that the font size, type, and spacing do not affect the outcome of the formatted book. We convert all text into the New Academia standardized format and font style.

15. Justification. Use left justified consistently throughout the text.

16. Excerpted Material. Excerpts and quotes that are to be indented should be denoted for placement. Indicate where excerpted material begins by typing the following:

    <Begin Excerpting Here>, enter a Hard Return, and then insert the actual excerpt or quote.

    At the end of the excerpt, type
    <End Excerpting> and enter a Hard Return.

    Do not indent excerpts and quotes. This will be done in the formatting process. Keep excerpts and quotes left justified.

17. Tables, Charts, Columned Lists. We do not accept tables or charts created in Word. They must be created as graphics and placed on CD as a separate file. Indicate in the manuscript where they should be inserted. Review the graphics instructions below for more information. Lists, which include two or more columns must also be created as graphics. When we convert fonts, the size of words may change, which will alter the alignments in a Word documents.

18. Graphics. The term “Graphics” is applied to anything that is considered non-text, i.e. photos, drawings, charts, figures, tables, etc. Graphics must be submitted according to the following guidelines:

    1. All graphics must be submitted at a resolution of 300 dpi, .TIF format.

    2. Multiple graphics to be included in the book must be placed in a folder. Place the folder on the same CD with the text file.

    3. Every graphic should be named and placement notation must appear where the image is to appear in the text. For example: "dog.tiff" should be indicated for placement in the text by the following notation:

       Enter Hard Return
       <insert dog.tiff here>
       Enter Hard Return
       Type caption, if any
       Enter Hard Return
       
       In the formatting process we will maintain the graphic's position as close as possible to the one indicated. Variations will depend on the text flow.

    4. All interior graphics must be saved at 300 dpi, grayscale, .TIF, at the size you wish them to appear in the book. In any case, they should not be larger than 4.5” wide and 7” high.

    5. The cover image and the author portrait may be submitted in color. Cover image size depends on design. Maximum size for front cover 6" x 9", for wraparound image 9" x 13". The author portrait should be approximately 2" x 2".

19. Length of a Book. The maximum length of a formatted book is 740 pages (828 pages for books larger than 6x9). NAP's recommended length for a title is 350-450 pages.
    
    The minimum length of a title with spine is 80 pages; for a title without spine, 48 pages.

20. Poetry Guidelines. Line length in a poem cannot exceed the boundaries of the text block: 4.5” or 4” depending on the page size.

CORRECTIONS POLICY

• Please review your first digital galley proof THOROUGHLY and CAREFULLY.
• Editorial Corrections: Editorial corrections are any changes you make to the text of the original manuscript you sent us, or to the back cover text or author bio. Types of editorial corrections are as follows:
  • Typographical Errors
  • Grammatical Mistakes
  • Deletions/Additions of words, sentences, paragraphs, or graphics
  • Conversion Errors that you made saving your file from one program to another
  • Changes to back cover text, title, author name, or the insertion or removal of a front cover graphic

  All Editorial corrections are subject to a fee.

  First 50 Corrections: $50.00
  Each Subsequent Correction: $0.50
  
  

• Formatting Corrections: Formatting corrections of errors made by NAP in the formatting process are made free of charge before final approval of the galleys.

BOOKSELLING DATA

We use this information in the marketing and distribution process. Save the information in separate files, in a folder titled “Data.” Place the folder on the same CD with the text file and the graphic files, and include it in the Submission Package.

SUBMISSION PACKAGE

Make sure your Submission Package is complete before mailing it.

The Submission Package must include the following:

1. Manuscript and graphics according to Submission Guidelines. Include the CD and one printout of the manuscript that matches the disk file exactly.

2. Signed Agreement (sent to Author separately)

3. Evidence of copyright registration

4. Submission Form (print and fill out)

5. Bookselling Data, according to guidelines

6. Check or money order (if not using online payment method)

Mail the Submission Package to:

New Academia Publishing, LLC
P.O. Box 27420
Washington, DC 20038-7420

In order to complete the submission process, proceed to SUBMIT.